Version 5.12a is shipping now which includes all updates made in 1999 to date. Changes made this year include:

New F3 (choose other key) option added to sales order option K (display invoice history). From the customer options (PgDn) menu in accounts receivable option A, new option R allows users to list all recurring orders for a customer and to edit existing recurring orders or add new ones (just like for sales orders). From the vendor options (PgDn) menu in accounts payable A, new options added for vouchers, check history and recurring vouchers. From one central place, a user can list all vouchers entered for a vendor, their check history and any recurring vouchers. In the sales order A and purchase order A programs, users now have the option to change a customer or vendor code and bring in that customer or vendor code’s address to replace a previously entered address. Additional validation for the entry of general ledger codes in the inventory control option A program as well in several system maintenance programs added. The payroll option B program warns users concerning the need to run the W-2 program to clear employee fields. Accounts payable program D has been enhanced to show the dates of outstanding invoices and to show outstanding amounts in date/invoice order (previously the order was not the same as in A/P aging).

Additional "as of" options added to the accounts payable and accounts receivable aging programs. The existing "as of" programs have been cleaned up and enhanced to not print accounts with zero balances. Programs accounts receivable option I and accounts payable option J have been enhanced to have the option to not print accounts with zero balances. Program accounts payable option J has been significantly enhanced to not only summarize historical purchase order information but also A/P vouchers or A/P transactions. Purchase order option A has been enhanced to have a customer look-up in the "ordered for" field and a new warning message if a P/O has been printed previously.

Customer/vendor/product/general ledger codes have been provided with an "active" ("status" in the inventory module) flag so that users can now control like never before what codes can be used throughout the system. By changing a given code/record to an "inactive" status, other users are prevented from using that code (but nonetheless preserving all history). Product codes have even more flexibility in having three "active" states: use only in conjunction with customer sales, use only on purchase orders or use for either. New fields have been added to the customer (BKARCUST), vendor (BKAPVEND), inventory (BKICMSTR) and general ledger (BKGLCOA) database files as a result of this change and many programs impacted (over 70).

New company fax number that prints to non-preprinted forms (statements, purchase orders, invoices). New print purchase order options to print the vendor's fax, phone and account number. New options to specify a default line item description when preparing journal entries. User specified period description when printing financial statements.

New or upgrade users of Advanced Accounting automatically receive version 5.12a (effective June 1, 1999). Other users can obtain updates through one of our subscription plans.

Enhancements and updates to Advanced Accounting are made continuously. In 1998, a wealth of new features were added throughout the system (see the text file AAUP98.TXT for detailed information).

Enhancements actually made so in 1999 to date (and included in version 5.12a) are documented in the file AAUP99.TXT which is provided with updates and which can be viewed on our web site at any time.

Suggestions for new features are always welcome. Feel free to call us at 801-277-9240, fax us at 801-277-4220 or send us an E-mail at info@addsuminc.com. While it is not feasible to incorporate all suggestions, we do consider all suggestions that are made.